#IDEAL SIMPLE INVOICE TEMPLATE PDF#

You also need to include contact information to make it easy for buyers to contact you in case of any questions or problems. You may also want to include a company logo in the header as well.īuyer information should go immediately underneath, with any additional information such as the name of the person who placed the order if necessary. The seller’s information is usually at the top of the invoice so purchasers can quickly identify the source. Company Nameīoth buyer and seller names need to be spelled out. It also lets buyers know when you are expecting payment. For example, if you issue invoices with a 30-day net payment term, this helps you know when payments should arrive for budgeting, or track when they are past due. The date also helps identify invoices and also trigger payment terms. Invoice reference numbers also help you track back to specific quotes, proposals, or opportunities. This information will also help you track accounts receivable in the general ledger. If there’s more than one current invoice, it’s important to know which one is being paid. Invoice numbers make it easier for everyone to track individual invoices, especially when there is more than one outstanding invoice for a particular company.

Here’s a checklist of basic information to include on any invoice you send out. Since it’s a legally binding document, you do not want to make any mistakes during the invoice process. To make sure you get paid on time, it’s important to make sure the correct information is present on every invoice. This frees up the sales team to sell, rather than worrying about payments.Įssential Items to Include on a Sales Invoice

Moving collections to accounting: In many organizations, once a sale is complete and an invoice is finalized, the responsibility for collecting moves to the accounting department.

Budgeting and planning: Sales invoices help you see what you have outstanding, making it easier to budget cash flow and plan for marketing, growth, or investments.

It also helps document when goods or services were provided, what terms were included, and the required due dates.

Legal recourse: If a customer fails to pay their bill or refuses to pay, an invoice provides you with a legal record of what you provided and what they owe.

If your business is ever audited, it is crucial that you have complete documentation including any tax charged to customers.

Documentation for tax preparation and payment: Businesses need to track sales and taxes carefully to prepare for filing.

They also provide additional benefits, such as: Sales invoices help businesses track what’s been sold and what buyers owe them. There are also options to generate quotes and then turn them into sales invoices. Some will use built-in invoicing in platforms like Stripe or PayPal. Others use accounting or invoicing software, such as QuickBooks.

#IDEAL SIMPLE INVOICE TEMPLATE PDF#

Many small business owners use Word, Excel, Google Docs, Google Sheets, or fillable PDF forms to create and print invoices or purchase orders. There are several different ways to issue invoices along with different payment methods. Invoices are legal documents that create a binding agreement between buyers and sellers, obligating purchasers to pay for the service rendered or sales transactions. One of the most important purpsoses of a sales invoice is to document the amount of revenue made per sale or service rendered. A sales invoice is an accounting document that records a business transaction, detailing the products or services a business provides.

Ideal simple invoice template